Important Note To maintain consistency, quality and professionalism in the institute’s official social media communication, all departments, committees and clubs must follow the prescribed content submission and publishing procedure.

Policy Guidelines

1.Department/Faculty/Student Academic and Sports Achievements (via Email)

• All Department, Faculty, and Student achievements shall be submitted within 24 hours of receiving the achievement. The submission shall include a High Definition (HD) photograph of the award presentation or valid documentary proof of the achievement , along with the Instagram ID of the respective faculty member or student, wherever applicable.
• A description shall be provided in the prescribed format within the body of the official email. The original, high-quality photograph shall be attached directly to the same email.
• For Faculty Achievement:- Download Format
• For Student Academic and Sports Achievement:- Download Format

2. R&D and Consultancy Contributions(via WhatsApp)

• – Details of faculty patent grants, designed patents, authored books, Scopus-indexed/SCI/Web of Science (WoS) Q1 papers, and corporate training programmes must be submitted in the prescribed format within 24 hours of their official publication or completion, along with a High-Definition (HD) photograph of the concerned faculty member
• Find the below formats for the same
  • Patent Grant – Download Format
  • Designed Patent – Download Format
  • Authored Book (For single author) – Download Format
  • Faculty Scopus(Q1)/SCI/WoS Paper Publication – Download Format
  • Corporate Trainings – Download Format

3. Event and Activity Banner Design (via WhatsApp)

• Department/Committee/ Club /Administrative Office are required to submit their event banner design requirements at least 4–5 working days before the scheduled event date to ensure timely designing and delivery. Refer to the prescribed format – Download
• Departments, Committees, and Clubs must not submit independent requests for content modifications or publication through multiple faculty members. All communication and requests must be routed through the respective HoDs, Committee Coordinators, or Faculty Club Coordinators.

4. Post event Creative(via WhatsApp)

• For all single-day and multi-day events, submission of complete event information and selected original HD photographs is mandatory on the last day of the event, before the institute’s closing time (4:30 PM), for the preparation of post-event creatives and publication on the institute’s official Instagram account.The concerned Department Coordinators / Committee Coordinators / Club Coordinators shall ensure timely submission to the Web Admin without waiting for a separate reminder. Refer to the prescribed format – Download
• All photographs must be submitted in High Definition (HD) quality via WhatsApp as document files to preserve the original image quality.Photographs must not be inserted into Word documents, as doing so may reduce image quality.

5. Photograph Selection Standards(via WhatsApp)

• 2 Photos of the Guest Speaker: – While teaching, explaining, or addressing the audience — taken from different angles.
• 3 Photos of the Audience (Students): Captured from various angles while seated at the venue(Rear and Back view)
• 2 Photos of Students Performing Activities: If there is a practical or interactive session, capture from multiple angles.
• 1 Group Photo: Include key participants, faculty, and guests.

6. Photograph Quality Standards

• Submit original, bright, high-resolution photographs.
• Photographs must clearly represent the actual event or activity and should be well-lit, properly framed, and visually appealing. Avoid photographs in which empty chairs, unnecessary furniture, or other infrastructure obstruct the main subject or distract from the event.
• Ensure that photographs are properly selected, relevant and professionally captured.
• Avoid blurred, duplicate, unrelated or excessively edited photographs.
• Avoid submitting geotagged photographs for Instagram posts.
• Do not submit AI-generated photographs as evidence of actual events or activities.
• Select photographs that highlight important moments, participants, resource persons and activities.

7.Basic Design Principles

• Principle-1: “Complete Information First – Design Later.”

The Graphics Team will prepare the design only after receiving the required information and supporting materials from the concerned department/Cell/Clubs

• Principle-2: “No Complete Content – No Final Design”

If mandatory information is missing, the request may be kept Pending until complete information is received.This will prevent repeated follow-ups and unnecessary redesigning.

• Principle-3: Same-day requests should be avoided.

Urgent requests will be handled based on priority, availability and approval from the concerned authority.

• Principle-4: Mandatory advance submission

Departments should submit graphic requirements at least 4–5 working days before the required publication date.

• Principle-5: Avoid sending important information only as:
  1. Screenshots
  2. Images of text
  3. Handwritten text
  4. Multiple WhatsApp messages

The Graphics Team should not be required to manually extract important information from screenshots. Departments should preferably avoid sending compressed WhatsApp images when the original photograph is available.

• Principle-6: Last-Minute Changes

Departments should avoid making changes after the final design has been approved. Repeated last-minute changes may affect the delivery timeline of other scheduled designs.

8.Creative Designing and Approval Workflow

The following workflow will be followed:

Department Submission → Reporting Manager Verification → Graphics Team Designing → Draft Creative → Corrections (if any) → Approval → Final Creative → Instagram Publishing

• The Graphics Team will prepare creatives based on the information provided by the concerned department/ Committee/Club.
• The draft creative will be shared with the concerned department for verification.
• All corrections to draft creatives must be provided in one message, rather than through multiple individual messages to avoid repeated revisions.
• The department must verify names, designations, dates, titles, logos and other information before approval. The department should verify the content, not redesign the graphic. Once the design is prepared, only limited corrections will be permitted.
• Final creatives will be published only after receiving the required approval.

9.Final Authority

• Management Members/ Web Admin reserves the right to review, modify, defer or decline submissions that do not comply with the prescribed guidelines, institutional standards or publishing requirements.