Policy Guidelines
- The Department Website Coordinator shall ensure the timely submission of all website-related content to the official email address, webadmin@lords.ac.in. WhatsApp shall be used solely for communication and queries and shall not be accepted as an official mode of submission for website updates.
- For institute-level events, the respective Convenor of the Event/Coordinator of the Cell/Committee/Club shall be responsible for the timely submission of website content and for ensuring its publication on the website on a priority basis.
- The Institute website shall serve as the primary platform for announcing all proposed events. All event information shall be published on the website before being shared through WhatsApp groups or any other social media platform. The concerned department/Convenor of event /Coordinator of cell shall ensure compliance with this requirement.
2 DAYS BEFORE EVENT (Working Days)
- A scrolling announcement/text, limited to 50 words, shall be submitted at least two days prior to the event for publication in the “Website Notice Board” section. This will ensure the timely dissemination of information and create awareness among students, parents, and other stakeholders.
- The event banner/poster shall be submitted at least two days prior to the event in JPEG (.jpg) format with a resolution of 1280 × 853 pixels. The approved banner/poster will be published in the “Upcoming Events & Activities” section of the Institute website.
POST EVENT DETAILS (Next Working Day of Event):
Point No.1:
Upon completion of the event, the event report, photographs, and all related content shall be verified and approved by the respective Head of the Department (HoD) for department-level events, or by the respective Convenor of the event or Coordinator of the concerned Cell/Committee/Club for institute-level events, before submission for publication on the Institute website.
Point No.2:
The event report shall be included in the body of the email and shall contain the following information:
- Type of the event:
- Title of the event:
- Organized by :
- Date of event:
- Resource Person / Chief Guest with one line short profile:
- No.of students/participants attended:
- Description about the event (50 Words):
Point No.3:
A minimum of six (6) normal photographs and three (3) geotagged photographs, each in JPEG (.jpg) format with a resolution of 1280 × 853 pixels, shall be attached directly to the same official email. For detailed specifications, refer to Website Policy–V. The approved content shall be published on the following website pages.
a) Department Event Page
b) Campus Spotlight Page (Main event page)
Point No.4:
Photographs shall be attached directly to the official email and shall not be embedded in Microsoft Word documents or pasted into the email body, as this may reduce image quality.
Note: Compliance with Policy-I is mandatory for all website-related content submissions.