Policy-I defines the guidelines for the publication of information related to all institute-level and department-level events, including seminars, workshops, conferences, FDPs, SDPs, guest lectures, PTMs, induction programmes, and other academic or co-curricular activities.

Policy Guidelines

• The Department Website Coordinator shall ensure the timely submission of all website-related content to the official email address, webadmin@lords.ac.in. WhatsApp shall be used solely for communication and queries and shall not be accepted as an official mode of submission for website updates.
• For institute-level events, the respective Convenor of the Event/Coordinator of the Cell/Committee/Club shall be responsible for the timely submission of website content and for ensuring its publication on the website on a priority basis.
• The Institute website shall serve as the primary platform for announcing all proposed events. All event information shall be published on the website before being shared through WhatsApp groups or any other social media platform. The concerned department/Convenor of event /Coordinator of cell shall ensure compliance with this requirement.

POST EVENT DETAILS (Next Working Day of Event):

Point No.1:

Upon completion of the event, the event report, photographs, and all related content shall be verified and approved by the respective Head of the Department (HoD) for department-level events, or by the respective Convenor of the event or Coordinator of the concerned Cell/Committee/Club for institute-level events, before submission for publication on the Institute website.

Point No.2:

The event report shall be included in the body of the email and shall contain the following information:

• Type of the event:
• Title of the event:
• Resource Person / Chief Guest with one line short profile:
• Description about the event (50 Words):
• Organized by:
• Date of event:
• No. of students/participants attended:

Point No.3:

• The event banner/poster shall be submitted in JPEG (.jpg) format with a resolution of 1280 × 853 pixels
• A minimum of six (6) normal photographs and three (3) geotagged photographs, each in JPEG (.jpg) format with a resolution of 1280 × 853 pixels, shall be attached directly to the same official email.

For detailed specifications, refer to Website Policy–V. The approved content shall be published on the following website pages.
   a) Department Event Page
   b) Campus Spotlight Page (Main event page)
 

Point No.4:

Photographs shall be attached directly to the official email and shall not be embedded in Microsoft Word documents or pasted into the email body, as this may reduce image quality.

Note: Compliance with Policy-I is mandatory for all website-related content submissions.