Policy Guidelines
Point No.1:
All content submitted for publication on the Institute website shall be linguistically accurate, free from spelling and grammatical errors, and written in a clear, professional, and well-structured manner.
Point No.2:
All website-related content shall be submitted only through the sender’s official email ID. The use of official email IDs for all website communications is mandatory.
Point No.3:
After sending the email, inform in the Website WhatsApp Group only that the photographs and content have been submitted. Email shall be the official mode of submission and record, while WhatsApp shall be used only for communication, quick notifications, and follow-up, in line with communication practices followed in corporate organizations. [Corporate Sector use Microsoft Teams, Slack, or sometimes WhatsApp]
Point No.4:
All website-related content shall be submitted only in the prescribed format issued by the Web Admin. Submissions not conforming to the prescribed format may not be accepted and processed.
Point No.5:
The Department Website Coordinator shall ensure that all website-related content is thoroughly verified and approved by the respective Head of the Department (HoD) for department-level activities, or by the respective Convenor of the event or Coordinator of the concerned Cell, Committee, or Club for institute-level activities, before submission to webadmin@lords.ac.in for publication on the Institute website.
Point No.6:
The Web Admin is responsible solely for uploading approved content on the Institute website and shall not be responsible for content creation, verification, or approval.
Point No.7:
Upon publication of the content on the Institute website, the Web Admin shall issue an Acknowledgement (ACK) via the official email and WhatsApp. The concerned Department Website Coordinator/Convenor/Coordinator shall verify the published content within 18 hours of receiving the ACK to ensure its accuracy and completeness. Any discrepancies or required corrections shall be reported immediately to the Web Admin through the official communication channel or in person to facilitate prompt rectification.
Point No.8:
Any discrepancies or correction requests related to website content shall be communicated directly to the Web Admin through the prescribed official communication channels or via a personal WhatsApp chat. Such matters shall not be discussed or posted in public groups or forums.
Point No.9:
After verifying the published content and confirming that all required corrections have been incorporated, the concerned Department Website Coordinator/Convenor/Coordinator shall acknowledge the same by replying with “Verified – Content is Correct” through the official email and the designated WhatsApp group.
[Providing the content for website + Verifying the content after being uploaded on website] = Quality Assurance on the website
Point No.10:
All information and supporting documents shall be accorded the highest priority and submitted promptly whenever demanded by the Web Admin to ensure timely website updates.
The cooperation of all concerned in adhering to Policy-II is essential for ensuring the accuracy, quality, and timely publication of content on the Institute website.
The quality of website content reflects the quality of its verification. An excellent data provider is an excellent verifier.